Tag Archives: small business

Cybersecurity Tips for Small Businesses

technology

Concerns about cyberattacks on small businesses continue to grow, and knowing how to protect your business is crucial. Because smaller businesses don’t have the same amount of security as big businesses, they’re prime victims for cybercriminals. Keep reading to learn the best ways to keep your small business out of online danger.

Always use strong and secure passwords 

This is the most obvious and well-known cybersecurity tip, but it’s one of the most important. If you want any sort of protection from hackers, your passwords must be strong, secure and updated regularly. 

Never use the same password for multiple accounts 

Going along with the first tip, password security is a must. Not only should your passwords be strong and updated, but they should differ on each account. Using the same password for multiple accounts is risky because if one account is compromised, they all are. 

Keep your software updated 

Outdated and old versions of apps can be more vulnerable to hacker access. A great way to keep your software secure is to install all updates for software and applications as soon as they’re made available.

Use VPNs (Virtual Private Networks) 

VPNs are made to encrypt all traffic that leaves and enters your device. Using a VPN is a smart step towards securing your business’s information. If a cybercriminal somehow hacks you and intercepts your information, it will all be encrypted data which is useless for them. 

Train your employees properly 

Being consistent with your employees is extremely important for your small business’s online safety. Make sure all employees know what precautions to take, how to use and handle business information and what the penalties are for failing to follow those rules. 

Try hacking your own system  

Hiring an IT specialist to analyze and audit your system to search for weaknesses is a great way to see what needs to be improved. Doing this will help you understand how to better protect your small business.  Most small businesses are very under-protected when it comes to cyber safety and protecting their information. We hope you’ll follow these tips and take all the necessary precautions in order to keep your small business out of harm’s way.

A Six Step Small Business Cybersecurity Plan

small-business

You have ventured out to achieve your dream of owning your own business. Unfortunately, there are criminals who aim to take what you have worked so hard for. These criminals aren’t what they used to be, they aren’t standing at your door, but likely anonymous and entering your business from a remote location. It can happen to anyone and this is why it’s important you have a cybersecurity plan for your business. If you are new to the cybersecurity realm, start with this simplified plan in order to protect your business.

1. Analyze Your Risks

It’s hard to know where you’re going if you don’t know where you are. You have a business to run and a hundred decisions that need to be made every day. Either partner with a cybersecurity expert to analyze risks you currently have or educate yourself on the potential security pitfalls many business owners fall victim to.

2. Establish Security Protocols

Once you know where you are vulnerable, you have a better idea of what needs to change. Just as you have a list of protocols for the daily running of your business, you should also have a list of the best security practices your business will implement.

3. Limit Physical Access

The more hardware you have exposed, the more at risk you are for theft, employee misuse and hacking. This will help you to protect private business information and client data. Keep the hardware you have to a minimum and put physical locks on any vulnerable devices.

4. Train Employees

Your cybersecurity is only as strong as your employees. Unfortunately, they are often unintentionally the cause of security breaches. It could be from clicking on suspicious links or opening an email from an unknown source. It can happen quickly and to anyone, especially if they are not educated on cyber protection.

5. Backup Data

Some criminals may hold your data hostage unless you pay them. This is called ransomware and is one of the many reasons why it’s important to backup your data. The average cost of a cybersecurity breach for a small business is $34,000. Preemptively avoid this in order to avoid being included in this number.

6. Build a Wall of Protection

Cyber criminals will do anything they can to breach your business. Some options would be to invest in anti-virus, firewall, anti-malware and encryption software. Keeping these protection systems up to date will do wonders in keeping your business protected.

Utilize this cybersecurity plan to keep your small business safe. Did you know we offer secure banking products for your business? Visit our site for more info!

The Basics Behind New Business

new business

A mouthwatering dish your grandmother made you, a leaf falling across the park, or one of the endless questions your preschooler has begun to ask you; the truth is great ideas can come from anywhere. If you have a concept you are itching to turn into a reality, there are some key components you’ll need to make it happen. At Heartland Bank, we were founded upon our commitment to small and medium sized business, and we are thrilled to help you transform your inspiration into a live entity.

To complete the process from conceptualization to implementation, there are ten key components to ensure your business has all the legal qualifications necessary. Simply follow these helpful prompts, and if there are any components you’d like further clarification on, never hesitate to reach out! Our experienced team of commercial lenders is here to answer any questions or inquiries you or your business partners may have.smallsmall

  1. Write a business plan. Your company’s business plan should detail the purpose and differentiators associated with your business. gov is an informative resource to help you determine all the required components for your proposed document.
  2. Register as an LLC or Corporation. An LLC is the most common choice for new business because the Corporation classification does mandate a $10,000,000 revenue requirement.
  3. Finance your new business. There are a variety of ways to finance your business. Whether debt or equity based, our dedicated team can help you determine which route is best suited for your business.
  4. Determine your business location.  Keeping your budget in mind, purchase or lease the space you’ll be using for your location. If you’ll be working from home be sure to take advantage of the associated tax benefits.
  5. Register for EIN and determine payroll structure. Before you hire any employees,  you’ll need to register for your Employer Identification Number for federal taxation purposes.
  6. Register your business name. You can choose to register your business as a DBA, or Doing Business As, or you can choose to register your company name and/or logo as a trademark. Both options will allow you to operate under your desired business name.
  7. Open a designated banking and credit card account. Separating your personal finances from your business is imperative in keeping accurate accounting records. Additional tools such as Quickbooks Self Employed can help you manage all aspects of your finances at home or on the go.
  8. Complete registration for state and local taxes. Business taxes are set up differently than your personal taxes. Be sure you’re accounting for all the variables before you open the doors.
  9. Receive business licenses and applicable permits. If you plan to sell alcohol or firearms, you may need federal licenses in addition to the various state requirements.

Structure and start a marketing campaign. Marketing is an ongoing effort, but to get customers in the door, they’ll need to know you’re an option. Get the word out with a strategic marketing initiative, and make a yearly plan on how to keep new clients coming in.

10 Ways to Shop Local

shop local

Supporting our community is one of the most impactful ways we can help it grow. By shopping with local vendors and utilizing area service providers you and your family can help ensure that our community prospers and grows each year. If you want to shop local, but don’t know where to start, our team at Heartland Bank has come up with some creative ideas you may not have considered yet.

  1. Get produce at your local farmers market.
  2. Purchase floral arrangements from your neighborhood florist instead of online vendors.
  3. Work with local providers for your insurance and wealth management.
  4. Venture out for the night and tour area dining and entertainment establishments.
  5. Bank with a community bank.
  6. Buy groceries from a regional company compared to the large national chains.
  7. Like your favorite area businesses on Facebook and other social media.
  8. Shop for birthdays and holidays at your community’s downtown storefront.
  9. If you have received great service or products from a local business, recommend them to a friend or relative.
  10. Stay local when planning weddings or other milestone events and avoid online alternatives.

Owning and managing a small business may be more difficult than you think. We believe that opportunity is everywhere. Whether you’d like to open a business of your own, or simply want to support the ones you enjoy, it’s great to learn what small businesses are all about. That’s why Heartland Bank is excited to share some compelling and surprising facts surrounding the small businesses in our neck of the woods.

  • A company is considered a small business if they have less than 500 employees according to the Small Business Administration.
  • 7 percent of all active companies in the United States are classified as small businesses.
  • If your favorite retailer has been in business over ten years, they have officially beat the odds. According to the Bureau of Labor, two out of three small businesses are still operating after two years in business, and only half of small businesses have survived after being open for five years.  Approximately one-third of small businesses last ten years or longer.
  • Cash flow is cited as the more common issue regarding a business’s failure. Associated tasks such as invoicing, timed billing, and record keeping are often the most commonly linked culprits.

If your business needs to gain capital for an expansion or start-up, Heartland Bank is here to help. Our experienced commercial lenders can help you determine your ideal capital amount while also setting up valuable cash flow services Send us your information or stop in today to learn more about this convenient and affordable service.

10 Steps to Opening Your Own Business

Business Lending

Creating the foundation of your next enterprise can be a challenging process. For everything from ideas to permits, it takes a lot to get a new business up and running. At Heartland Bank we would like to help you make your dream a reality, and offer these ten steps to opening your avant-garde operation:

  1. Write a business plan. Creating the sound reasoning behind what you want to do and how you want to do it, represents the building blocks to a good business. There are many tutorials to help you develop a plan and to accompany them, we recommend researching information for each section of the document.
  2. Select the best location. Location can make or break a business. In conjunction with your plan’s market research, we suggest scouting out the best potential locations. Adding this element to your proposal can help you create the optimal visualization when describing your concept.
  3. Build a marketing strategy. Great service and great promotion go hand in hand. Unfortunately the old adage, “If you build it they will come,” no longer applies. Now, in order to get clients through the door, you’ll need a structured and continual marketing plan to ensure customers in your area are aware of your business.
  4. Plan your finances. These not only refer to the funds you need to open your business but also the additional costs to help support the initial years of operation. This extra capital will help ensure your business doesn’t topple while building its ongoing customer base.
  5. Meet with a commercial lender. Once you have the core of your business planned and calculated, it’s time to meet with a small business lender to evaluate your risk. He or she may require a percentage down, or that certain criteria are met before loan signing.
  6. Fulfill any requirements. Whether it’s saving additional funds, offering up collateral, or obtaining designated permits, it is best practice to meet and exceed the requirements that your lender has suggested, in order to maximize your lending potential.
  7. Close on a business loan. After securing the funds for your business, be certain they’re placed within a business account, instead of a personal one. To help ensure your funds are separated, we also recommend creating an LLC for your business prior to opening.
  8. Purchase or lease the space. Using the money you’ve budgeted, move forward with purchasing or leasing the space for your new enterprise. After space has been secured you’ll need to acquire equipment and supplies from another portion of your predetermined budget.
  9. Structure and hire your team. Another old saying goes, “If you take care of your employees, they will take care of your customers.” This is a great adage to stick by, as more often than not, people are what makes a business successful. Decide your role within the company, and then craft detailed job descriptions for the rest of your potential employees. Start building your team with the best people for the job, and add further help as needed.
  10. Open and continually promote. The big day has arrived and the doors are officially open. Continue to keep them open through constant and innovative marketing efforts. By pushing your products and services to the public you can ensure that they’re aware of your offerings and consider your business a valued option.

True or False: Catch Me if You Can

Check Fraud

Starting in 1963, Frank Abagnale began his criminal career. Made famous from the film, Catch Me if You Can, this mastermind of forgery made a name for himself at a young age by impersonating pilots, lawyers, and doctors. Throughout these impersonations, Frank found new and inventive ways to defraud the United States and at least eight other countries. When he was  captured at age 21, he had defrauded multiple nations upwards of $1.3 million dollars. After serving five years of his twelve year federal sentencing, he agreed to work with the FBI to help investigate and proactively protect the United States from further check fraud.

As Frank’s history with the FBI began to grow, he started to share the distinctive patterns and signatures behind the best of check fraud criminals. See if you can determine which of these check fraud facts are true and which are just cinematic magic:

True or False? Big corporations such as Pan Am had a much higher risk of check fraud than small mom and pop shops.

FALSE:  Although Pan Am was depicted as the start of Frank’s larger check fraud scheme, large scale business models face less risk than most small businesses. Did you know one in four businesses have fell victim to fraud? While larger companies have internal security and protective insurances for such instances, most local businesses rely on their employees and their customers to ensure an honest and accurate transaction.

True or False? Paper check forgery still is prominent today.

TRUE: With small businesses as the largest targets, paper check fraud is still a relevant issue, even today. Often times, the culprit can be employees who write a business check to themselves. Other instances can be a vendor who is able to alter the ink on the check to reflect an amount that they would prefer. While there are many additional cyber fraud crimes possible today, the threat of a paper check fraud is still imminent.

True or False? This movie largely encourages check fraud and teaches criminals how to hone their craft.

FALSE: While this movie does display many techniques in producing fraudulent checks, the premier intention of the film is to educate both banks and businesses in what to look for concerning false checks. There are many simple markers and signs that a check may be a fake, and while the storyline depicts the various lifestyle choices of a criminal, it reveals in the end, that Frank Abagnale began to help the FBI identify these markers to prevent future check fraud.

What to look for in fradulent checks straight from Frank Abagnale:

  • Keep any checks, deposit slips, or check re-orders under lock and key in a secure location. Many times those close to your business are the culprits in a check fraud crime.
  • Use Remote Deposit Capture from Heartland Bank. This service ensures that the check is treated just like a debit. If there are no funds in this account or it represents a false account, you will know as soon as the transaction completes.
  • When receiving a check in a transaction, scan the check to make sure it has a perforated edge, marking where it was torn from the checkbook.
  • Never cash a check you are unsure of. If something does not seem right, it is always safer to ask for further identity verification, or simply deny their request to cash the check.

If you’re curious how to keep your small business secure against check fraud, come by Heartland Bank today and speak with one of our local commercial lenders.